Club meeting and Executive Committee meeting minutes are important Club records and should be typed or written legibly in ink and filed. Minutes should include:
* Name of the group, type of meeting (general, regular, special), and place, date, and time of meeting.
* Names of people present.
* The exact wording of motions, the name of the person carrying the motion, the name of the person who seconds the motion, and whether the motion was passed or defeated.
* Quorum count, call to order, and the name of the presiding officer.
* Correction and approval of the minutes of the previous meeting.
* The exact wording of a committee assignment including any power to act, the date due, and the names of the committee chair and members.
* Main points made in debate (usually included in committee minutes,
but not in the minutes of a general business meeting).
* Your signature and date.
The Toastmasters “Record of Regular Meetings” form (Catalog No. 1503) and “Committee Minutes Record Form” (Catalog No. 1504) are ideal for recording minutes.
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